Car Relocation for Military Personnel: Navigating the Process


Military life often involves frequent relocations, and moving a vehicle is a significant part of this process. 

For military personnel, car relocation can be more complex due to specific regulations, timelines, and the need to coordinate with military orders. 

This guide provides an overview of the steps involved in car relocation for military personnel and tips to ensure a smooth transition.

1. Understand Your Entitlements

The first step in relocating your vehicle as a member of the military is to understand your entitlements. 

The U.S. Department of Defense (DoD) provides certain allowances for the transportation of vehicles during a Permanent Change of Station (PCS) move. 

Typically, service members are allowed to ship one vehicle at the government's expense if the move is to an overseas duty station. 

For domestic relocations, the service member usually drives the vehicle themselves, although exceptions can be made.

It's essential to check with your transportation office or personal property office (PPO) to confirm what costs will be covered and what your responsibilities are. 

Understanding these entitlements will help you plan your move more effectively.

2. Choose the Right Car Relocation Service

Selecting a reliable car relocation service is crucial for a smooth PCS move. 

Look for companies that specialize in military relocations, as they will be familiar with the unique requirements and timelines associated with these moves.

Additionally, some companies offer military discounts, which can help reduce the overall cost of your relocation.

Ensure the company you choose is licensed, insured, and experienced in handling the specific needs of military personnel. 

It’s also a good idea to read reviews and ask for recommendations from fellow service members who have gone through the process before.

3. Prepare Your Vehicle for Shipping

Before your vehicle is shipped, you’ll need to prepare it for transport. This includes cleaning the interior and exterior, removing all personal items, and ensuring the car is in good working order. 

Conduct a thorough inspection of your vehicle, noting any existing damage, and take photos for your records. This documentation will be important if you need to file a claim for damages after transport.

Additionally, ensure that the gas tank is no more than a quarter full to comply with shipping regulations. 

Check with your automobile relocation services for any other specific requirements, such as disabling alarms or toll tags.

4. Coordinate with Your Command and Transportation Office

It's important to keep your command and transportation office informed about your car relocation plans. 

Coordinate with your command to ensure that your vehicle's shipping schedule aligns with your reporting dates. 

Your transportation office can provide guidance on the required documentation and help you navigate any logistical challenges.

Be sure to have all necessary paperwork, including your military orders, ready for the relocation process. 

These documents will be required by the relocation service and at certain checkpoints if your vehicle is being shipped overseas.

5. Track Your Vehicle During Transport

Many car relocation companies offer tracking services, allowing you to monitor the status and location of your vehicle during transport. 

This can provide peace of mind and help you plan for the vehicle’s arrival at your new duty station.

Keep in regular contact with the relocation service, especially if there are any changes to your PCS orders or if you need to adjust the delivery date. 

Staying informed will help you avoid potential delays and ensure your vehicle arrives when you need it.

6. Plan for Delivery and Pickup

Once your vehicle reaches its destination, you’ll need to arrange for its pickup. If you're moving to an overseas location, your vehicle will likely be delivered to a designated port or military base. 

For domestic moves, the vehicle may be delivered directly to your new residence or a nearby terminal.

Inspect your vehicle thoroughly upon arrival, comparing its condition to the photos and notes you took before shipping. 

If you notice any damage, report it to the relocation company immediately and follow their procedures for filing a claim.

7. Know Your Options for Additional Vehicles

If you have more than one vehicle to relocate, you may need to make additional arrangements. 

The government typically only covers the cost of shipping one vehicle for overseas moves, so any additional vehicles will be your responsibility. 

You can choose to ship these vehicles at your own expense, or you may decide to sell or store them instead.

For domestic relocations, if you have multiple vehicles, consider enlisting the help of family or friends to drive them to your new location. 

Alternatively, some relocation services offer discounts for shipping multiple vehicles at once.

Car relocation for military personnel involves careful planning and coordination, but by following these steps, you can ensure a smooth and efficient process.

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